Find qualified photography leads and prepare safe replies.
Social post
Email
AI intent summary
Human review
Lead sheet
Reply draft
Sydney-based AI workflow builder
Automation systems for the work your team keeps doing by hand.
TaoSys designs the layer between your inbox, spreadsheets, documents, client messages, and business tools. AI drafts, checks, extracts, and routes. Humans approve what matters.
LIVE WORKFLOW MAP
Founder-led build
Dr. Aries Tao
Lecturer, creative technologist, photographer, AI workflow builder.
Enquiry source
AI summary
Review queue
Reply draft
English / ChineseWorkflow support
Existing toolsFirst approach
The problem
Your business has already built a workflow. It just lives in too many places.
Leads in social posts, notes in chat, client details in email, attachments in Drive, due dates in spreadsheets, and follow-ups in someone’s memory. The work moves only because a human keeps pushing it along.
Facebook post
Gmail thread
Drive PDF
Spreadsheet
Calendar
Manual reply
Manual handoff
copy, paste, check, chase
What TaoSys builds
Flip through the workflow systems.
Choose a system type. Each panel shows what comes in, what the automation layer does, and what your team reviews before anything client-facing happens.
Turn ASIC and client records into a reviewable action queue.
ASIC source
Client PDF
Entity extraction
Exception review
Task register
Reminder draft
Keep replies fast without losing your voice.
Inbox
Calendar
Context summary
Approve / edit
Reply
Follow-up
Make automation something you can trust and improve.
Scheduled run
Manual trigger
Monitor
Error queue
Report
Improvement log
Case studies
Two first systems for TaoSys.
Lead monitoring and reply workflow
Monitor authorised sources, identify real buyer intent, record lead details, and produce a reply draft with relevant portfolio direction.
- Facebook group and inbox-style source review
- Lead table with date, need, location, urgency, and source
- Non-sending reply draft for human approval
ASIC and document assistant
Extract permitted source data from ASIC records, PDFs, and email threads, then create review tasks and reminder drafts.
- Entity and due-date extraction
- Exception list for missing or conflicting data
- Reminder email drafts with source path attached
Services
Build one workflow that pays for attention.
Start small: audit the process, prototype the automation, then operate it with clear review points and error visibility.
Workflow Audit
Map tools, tasks, handoffs, risk, and realistic automation opportunities.
Prototype Sprint
Build one useful workflow around leads, inboxes, documents, or content.
Automation Build
Connect tools, structure data, refine prompts, test cases, and document usage.
Operations Support
Monitor runs, handle exceptions, improve prompts, and keep systems useful.
About the builder
Technical depth with real creative and client-workflow experience.
TaoSys is founder-led by Dr. Aries Tao, a Sydney-based university lecturer, creative technologist, professional photographer, and AI workflow builder.
PhDMacquarie University
First Class HonoursUNSW
14+ yearsUniversity teaching
BilingualEnglish / Chinese support
Next step
Bring one messy workflow. We will turn it into a build plan.
Tell me where the work gets repetitive, delayed, or hard to track. I will identify what can be automated, what needs human approval, and what the first useful TaoSys system should look like.